Safeguarding Young People Photography Policy

This policy should be reviewed and updated annually

SOAPBOX REAL TALK LTD

We ensure we have clear sign posts to inform people we are taking photos

Before taking any photos or films, we will ensure the people making them aware that they are being photographed, who is taking the pictures, what they will be used for, and who they will be shared with. You should also tell people who they should contact if they do not want to be photographed, or if they want their images deleted later. Display clear signs at our event which specifically explain all this.

For example:

SOAPBOX Real Talk Ltd will be taking photos at today’s community event. These images will be used by SOAPBOX Real Talk Ltd to share news about the event, and to publicise our event. Images may be used in press releases, printed publicity and published on SOAPBOX Real Talk Ltd Facebook Page and our website. They will be stored securely. If you would prefer for you or your child not to be photographed, please speak to Shirley Jackson (07447 446992). If you would like to see your images, or would like us to delete them, please email admin@youthunity.org at any time.

We will ensure sure our signs are clear and big.  We will make regular announcements, telling people to read the signs. It is important that everyone is aware that photos are being taken.

Sometimes, when we take pictures at an event, people ask to be given copies. It is fine to share photos so long as everyone knows this will happen. You should make it clear on your signs. For example:

Soapbox will be taking photos at today’s event. These images will be used by Soapbox to share news about the Festival, and to publicise our future events. Images may be used in press releases, printed publicity and published on Youth Unity’s website. They will be stored securely, and we will delete them after they are no longer needed for publicity purposes.

You may wish to share photos with other organisations, such as your funders, supporters or suppliers. For example, groups sometimes share photos with the Resource Centre of our equipment in use.

Make sure people know if this will happen. You should tell people who the images will be shared with, and for what purpose.

Please sign below to give consent for us to photograph your child and use the images as described above.

Name of child:

Name of parent / guardian:

Signature:

Date:

Copyright

Copyright rules mean that photos, films and other media can only be used with the permission of the person who created them.  So, if someone takes photos at your event, those photos are the copyright of the person who took them and should only be used with their permission. This applies even if the person is taking the photos on behalf of your group, as a volunteer. (However, if the person is a formal employee of your organisation, and the photos are taken as part of their job, the copyright belongs to the organisation unless there is an agreement to the contrary.)

Internet and Local Media Coverage Consent Form

As you know we take part in a number of organised events and feature in the local press.

We like to think we are a responsible organisation and look after the welfare of the children and of course this is why we approach the sporting groups and clubs with these forms for you to sign and return ASAP whether you would like to have your pictures featured or not.

Please do not feel that you are under any obligation to commit to this although it is all part of building our profile, which includes everyone taking part in in our events.

All photographs will remain confidential to the promotions only and will not be distributed elsewhere apart from the local newspapers or used on the Youth Unity Day owned website and marketing on social media.

Organisations Name………………………………………………………………………

Yes I would like ours featured

No I do not want to be featured

Parent Signature………………………………………Print……………………………………

 

To be given to groups/organisations bringing YP

Internet and Local Media Coverage Consent Form

As you know we take part in a number of organised events and feature in the local press.

We like to think we are a responsible organisation and look after the welfare of the children and of course this is why we approach the sporting groups and clubs with these forms for you to sign and return ASAP whether you would like to have your  pictures featured or not.

Please do not feel that you are under any obligation to commit to this although it is all part of building our profile, which includes everyone taking part in today’s Youth Unity Day.

All photographs will remain confidential to the promotions only and will not be distributed elsewhere apart from the local newspapers or used on the Youth Unity Day owned website and marketing on social media.

Organisations Name………………………………………………………………………

Yes I would like ours featured

No I do not want to be featured

Parent Signature………………………………………Print……………………………………

 

This policy was last reviewed on:

23rd February 2019

Date of next review:

1st June 2019

Named Safeguarding Officer:

Donna Everett – Social Worker

Head of Safe Guarding Reg No: SW63851

 

 

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